SCL Constitution

Sandwell Cricket League Constitution

1.0 TITLE

1.1 The name of the Association shall be Birmingham and Sandwell Cricket League hereinafter called the “association”

2.0 AIMS

2.1 The Association is set up to:

2.1.1 Establish a community centre for all.

2.1.2 Set up a sports club for people of all ages, gender and race.

2.1.3 Carry out cross cultural activities to foster close ties between communities.

2.1.4 To establish a homework club for the school children of the catchment area.

2.1.5 To work towards increasing literacy and numeracy skills within the communities.

3.0 MEMBERSHIP

3.1 Application for membership shall be made to and approved by the Membership Committee.

3.1.2 Individual Membership shall be open to any individual from the UK over the age of 18, and to anyone under the age of 18 with parental consent. All individual members over 18 are entitled to vote.

3.1.3 Institutional membership shall be open to any federation, association etc. in the UK. Such membership would provide entitlement to full benefits with two representatives eligible to participate and to vote at meetings.

3.2 The Membership Secretary shall notify the AGM of new members.

3.3 The AGM may elect honorary members who shall be entitled to all privileges of full members.

3.4 The Association may elect a Patron, with a non-voting capacity, who would be invited to the AGM.

4.0 OFFICERS

4.1 The Association shall have a Chair, Vice Chair, Secretary and Treasurer.

4.2 The Association may have the following additional officers: Membership Secretary, Publicity/Press Officer, Education Officer, International Officer, and Loan Services Officer.

4.3 All elected Officers shall hold office for a maximum term of three consecutive years, at the expiration of which they shall be eligible for re-election at a special AGM.

5.0 ANNUAL GENERAL MEETING OF THE MEMBERSHIP

5.1 There shall be an AGM held in November of each year for which at least 21 days prior notice shall be provided to all members together with an agenda.

5.2 The Chair shall preside at the AGM. In the absence of both, the members shall elect a chair for that meeting.

5.3 A quorum shall be the Chair plus five Officers and twenty members.

5.4 The Business of the AGM shall include reports from: the Chair, Secretary, and Treasurer and shall also include: Election of the Chair, Vice Chair, Secretary, Treasurer and any other Officers as per 4.3.2. Nominations for Officers maybe submitted in writing or taken from the floor, subject to the nominee's agreement. Election of Bankers and an Auditor, who shall be independent of the Association. Any other business, which may be requested in writing by any member of the Association, provided it reaches the Chair at least ten days before the AGM.

5.5 Reporting Officers unable to attend shall submit a written report to the Chair prior to the meeting.

5.6 Each member of the Association present shall have one vote in connection with each motion put before the AGM. A resolution will require a simple majority. In the event of equal votes the Chair shall have the casting vote. All votes shall be taken by a show of hands unless the meeting resolves otherwise.

5.7 The Association may affiliate with other organisations upon agreement with the AGM

6.0 MANAGEMENT COMMITTEE

6.1 The Management Committee shall consist of the Chair, Vice Chair, Secretary or Treasurer and up to five members elected at the AGM.

6.2 Committee may appoint sub committees as and when necessary.

6.3 All such committees shall report to the Committee who shall devise rules for working.

7.0 FINANCE

7.1 The Committee shall set the annual subscriptions which shall be payable by members, which shall then be proposed at the AGM.

7.2 Annual subscriptions shall fall due on 1st day of November. Membership shall be deemed to have lapsed, should any member?s subscription not be paid within one month of that date, unless good reason is provided to the satisfaction of the Committee.

7.3 The Associations accounts shall run from 23rd November each year to 22nd November each year.

7.4 The appointment of bankers and auditors shall be made by the Treasurer on the decision of the AGM.

7.5 All monies shall be administered by the Treasurer who will pay incoming monies into a bank or building society account in the name of the Association and shall arrange, in consultation with the Committee, for the proper investment of any available balance. The Treasurer shall account to the Committee for all monies.

7.6 Any withdrawals from such banks shall be against the signatures of any two of the following Officers: Chair, Vice Chair, Secretary or Treasurer or as may be required by rules of the Bank.

7.7 Travel expenses shall not generally be available for Committee members except in special circumstances by advance application to and agreement by the Treasurer. Advance notification of other expenses likely to be incurred by members, in connection with the work of the committees, shall be made to the Treasurer for approval, who shall recompense the approved amounts to members upon their application with receipts.

7.8 The Treasurer shall prepare financial forecasts based on assessment of Association income and expenditure to be presented to the AGM and/or half yearly meetings.

8.0 ALTERATION OF CONSTITUTION

8.1 Any proposal to alter the constitution must be approved at an AGM.

8.2 Such a proposal shall be accompanied by a copy of the relevant part of the existing Constitution and proposed amendments in the documentation for the AGM.

9.0 TERMINATION OF MEMBERSHIP

9.1 If the actions of any member shall, in the opinion of the Committee, be injurious to the interests of the Association, the Committee is empowered to suspend that member.

9.2 Termination of membership shall be by resolution passed at the AGM by a two third majority of those present and voting.

10.0 DISSOLUTION OF THE ASSOCIATION

10.1 The Association may be dissolved only at the AGM or at a special meeting convened for the purpose of dissolution. The motion to dissolve must be carried by three quarters of members present and voting.

10.2 Before a vote for or against dissolution be taken, the meeting shall determine how the assets of the Association shall be disposed of in the event of the motion to dissolve being carried.

This constitution was adopted on the 23rd day of November 1985.